For pharmacies and their teams
Offizia puts the schedule, time tracking, absences and checklists of your pharmacy into one app: on the iPhone, on Android and in the browser.
Space picks up the shift. The arrow keys move it. Space puts it down.
Try it: on Thursday no pharmacist is planned from 16:30. Drag the open shift from the top row onto Jonas Albers.Tap the open shift and then the row of Jonas Albers.
Features
The time clock knows what is in the schedule. Approved vacation appears in the plan. And the checklist knows who has the early shift today.
Schedule
The week view shows your team in rows and the days in columns, with the row “Open shifts” at the top. You drag shift templates into the plan, a week template fills whole weeks, and you change only the exceptions. Your team sees the plan as soon as you publish it, and then gets a push notification.
Time tracking
Your team clocks in on their own phone, in the browser or at the time clock station in the back office: tap the name, enter the four-digit PIN. Clocking also works without a connection and is sent later. The hours account shows target hours, hours worked and overtime for every week.
Absences
Vacation requests come from the app, and you approve them with one tap. Half a day counts as half a day. The vacation account shows entitlement, approved days and remaining days, and the public holidays of your federal state are built in.
Checklists
The lists of the day are in the order in which they are due. Measured values such as the fridge temperature have an allowed range, for example 2–8 °C. If a value is outside, a follow-up task is created. Proof photos are part of it, and you get the report of a month or a year as a PDF.
For owners and branch managers
Plan on the laptop in the evening, check on the phone in between: you see at a glance whether the day is running.
For the team
Pharmacists, PTA, PKA, trainees and the delivery driver open Offizia and see what is on today.
Not clocked in yet
Made for pharmacies
A pharmacy is not a café: without a pharmacist the door stays shut, and an emergency duty counts differently from a late shift. Offizia plans with that.
The schedule checks whether a licensed pharmacist is planned for every opening hour. If someone is missing, the plan shows the gap with the time.
The emergency duty (Notdienst) is a shift type of its own, with its own counting and its own surcharges. It is in the plan and on the home page “Today”.
If your pharmacy keeps an annual working time account, the federal framework collective agreement (Bundesrahmentarifvertrag) provides for two weeks of notice for the schedule. When you publish, Offizia shows how much notice remains.
Every checklist is available as a monthly or yearly report in PDF. So the record is ready when the pharmacy inspector (Pharmazierat) asks for it.
Fridge temperature, hygiene plan, controlled drugs stock, expiry check, balance check, self-inspection and further lists are prepared. You adapt them to your pharmacy.
The main pharmacy and its branches are together on one page, or each on its own. You filter by branch, area and role.
Switching
Whether you use another program today or paper and WhatsApp: Offizia asks only for what it cannot bring along itself.
From Aplano
Do you use Aplano today? Offizia takes over branches, roles, team, shifts, times and absences through the official interface. The team can also be taken over from a CSV file. The words stay the ones you know.
Offizia uses the access to the interface once and does not keep it. At the end you get a report: what was taken over, what was not and why.
From paper, WhatsApp and binders
You create your pharmacy with its federal state and opening hours. Roles, areas, absence types, surcharges and the checklists for the pharmacy are then already there.
You save your first week as a week template. After that you change only the exceptions.
Privacy
Schedules, working times and sick notes are confidential. Offizia treats them that way.
Pricing
In pharmacies many people work part-time or in a mini-job. A price per head makes you pay for every temporary helper.
With Offizia the pharmacy counts. Whether eight people are in the plan or eighteen: the price stays the same, and all features are included.
Offizia for your pharmacy
Offer until 31 December 2026
67 € 79 € per pharmacy and month,
plus VAT
Sign up by 31 December 2026 and keep the price of 67 € for good. After that, Offizia costs 79 € a month.
Each further branch+ 49 €
During setup Offizia asks whether you want to take over data. From Aplano the import fetches branches, roles, team, shifts, times and absences through the interface. The team can also be taken over from a CSV file. Then you check the start values of the hours accounts and the remaining vacation in one short step. More about this is in the section Switching.
As an app on iPhone and Android and in every current browser. For the shared PC or a tablet in the back office there is the time clock station: it stays signed in for one branch, and people clock in with their name and PIN.
Yes. The email address is optional. A person without one is still in the schedule and clocks in at the time clock station with their own PIN. For the app on their own phone each person needs an account. They join the team by invitation or with a join code.
The clocking is stored on the device and sent as soon as the connection is back. Forgotten or wrong times can be corrected later. The manager confirms the change, and the old value stays visible in the history.
You close the month and export it. Offizia creates files for DATEV LODAS and DATEV Lohn und Gehalt, with personnel numbers and a mapping of wage types that you set yourself. There is also a general export as CSV and Excel, and the time sheet of each person as a PDF.
The data of your pharmacy is on servers in Frankfurt am Main. In the pharmacy, permissions decide who sees what: only admins see wages, only managers see the reason of a sick note. Offizia uses no trackers and no analytics services. You receive a data processing agreement on request.
Offizia can be cancelled monthly. Before that you can export your data (Settings → Data export).
In German and in English. You change the language in the settings.
Try it for free, no credit card. If you have questions, write to info@offizia.app.