Terms of use

Last updated: 15 November 2026

These terms apply when you use the Offizia app and the website offizia.app. Offizia is provided by ActaPro OÜ, Estonia (“we”). How we handle data is described in the privacy policy.

The service

Offizia is an app for the team of a pharmacy: schedule, time tracking, absences, checklists and notice board, for iPhone, Android and the browser. Offizia is for pharmacies, that is for businesses.

We keep developing Offizia. Functions can change. We announce important changes in good time.

Account and pharmacy

Whoever creates a pharmacy in Offizia acts for that pharmacy and is its owner in Offizia. Owners and admins decide who belongs to the team and which permission each person has. Invite only people who belong to your pharmacy.

Give correct information when you sign up and keep your sign-in details secret. Tell us at once if you believe that someone else uses your account. You are responsible for what happens in your account.

Prices, trial and cancellation

Offizia costs a fixed amount per pharmacy and month, whatever the number of employees. The current prices are on offizia.app. Before the first paid month you can try Offizia for free and without a credit card. At the end of the trial you decide whether you keep using Offizia. Without your decision there are no costs.

You can cancel monthly. Before the end you can export your data.

Your content and data

The data of your pharmacy remains yours. You allow us to store it and to show it to the entitled people in your team, as far as this is needed to run Offizia. Enter only data that you may use.

You are responsible for the data of your team as the employer. We process it on your behalf. You receive the data processing agreement on request.

Your responsibility

Offizia helps you to plan, to record times and to document work. It does not replace your own duties as an employer and as the head of a pharmacy. These include working time law, collective agreements, the pharmacy operating rules and the duties towards the supervisory authority.

The warnings in the schedule (for example about a pharmacist being present, rest periods and maximum working hours) are aids. They do not check every case. The responsibility for the schedule stays with you.

Check the hours and the export files before you pass them to payroll. Agree the wage types and the format with your payroll office.

Fair use

Do not use Offizia for anything unlawful, do not try to access the data of other pharmacies, do not disturb or overload the service, and do not copy or resell it.

Availability

We run Offizia with care. We cannot promise that it is always available and free of errors. The time clock keeps working without a connection and sends the times as soon as the device is online again.

End of use

You can stop using Offizia at any time and delete your account. As the owner you can delete the pharmacy with all its data. We can block or close an account that seriously or repeatedly breaks these terms. If we discontinue the service, we tell you at least 90 days in advance, so that you can save your data.

Liability

We are liable without limit for damage that we cause intentionally or through gross negligence, and for injury to life, body or health. In all other cases we are not liable, as far as the law permits, for indirect damage or lost profit.

Changes and applicable law

We can change these terms. We tell you about important changes at least 30 days in advance in the app or by email. If you keep using Offizia afterwards, the new terms apply.

Estonian law applies. Mandatory rules of the country where you are established remain unaffected.

Contact

Questions about these terms: info@offizia.app.